Biweekly Time Card Calculator
Enter the time in and out for each day, plus any unpaid break. Leave a day empty if you did not work. The total updates as you type.
| Day | Time in | Time out | Unpaid break | Hours |
|---|---|---|---|---|
| Mon 1 | min | 7:30 | ||
| Tue 1 | min | 7:30 | ||
| Wed 1 | min | 7:30 | ||
| Thu 1 | min | 7:30 | ||
| Fri 1 | min | 7:30 | ||
| Sat 1 | min | - | ||
| Sun 1 | min | - | ||
| Week 1 total | 37:30 | |||
| Mon 2 | min | 7:30 | ||
| Tue 2 | min | 7:30 | ||
| Wed 2 | min | 7:30 | ||
| Thu 2 | min | 7:30 | ||
| Fri 2 | min | 7:30 | ||
| Sat 2 | min | - | ||
| Sun 2 | min | - | ||
| Week 2 total | 37:30 | |||
Rounding, overtime and pay
Rounding is applied to each clock-in and clock-out time, then the break is subtracted. The 7-minute rule is 15 minutes, to the nearest: 7 minutes or less rounds down, 8 or more rounds up.
Enter the limits your employer or local law uses. Leave both empty for no overtime. Daily overtime is taken first, then the weekly limit is applied to the remaining regular hours.
Optional. Adds regular pay, overtime pay and a total. Use any currency; the calculator does not convert.
Add worker details (optional)
Printed on the timesheet only. Nothing is saved or sent, and nothing is added to the page address.
- Regular hours
- 75:00
- Overtime hours
- 0:00
Estimate for checking a timesheet. Your employer's payroll rules and local law decide what is paid.
Total a two week pay period with breaks, rounding and overtime applied to each week. · Rounding rule checked against 29 CFR § 785.48 (US Department of Labor)
Reviewed by Abdul Rafay (rounding rule source-checked, November 2026) · Published November 2026 · Rounding rule checked November 2026
Two weeks on one page. Overtime is worked out for each week on its own, so a short week does not cancel overtime in a long one. Set your weekly limit under Rounding, overtime and pay.
Example: 45 hours in week 1 and 20 hours in week 2 give 5 hours of overtime at a 40 hour limit, not zero.
How a two week pay period is totalled
The sheet has 14 rows, split into two weeks of seven days. Each week gets its own total, and the pay period total is the two added together.
Overtime is worked out for each week on its own. Under US federal rules each workweek stands alone for overtime (29 CFR 778.104), so 30 hours in week one and 50 hours in week two still leave 10 hours over a 40 hour limit, even though the two weeks average 40.
If your workweek starts on a different day than the first row, enter the days in the order your week runs, so rows 1 to 7 and 8 to 14 match your two workweeks.
How rounding changes your hours
Many employers round clock times to the nearest 5, 6 (a tenth of an hour), 10 or 15 minutes. The table shows how a clock-in time of 8:00 moves with the common rules.
| Rule | Clock-in at 8:07 becomes | Clock-in at 8:08 becomes |
|---|---|---|
| Nearest 5 minutes | 8:05 | 8:10 |
| Nearest 6 minutes (tenth of an hour) | 8:06 | 8:06 |
| Nearest 15 minutes (7-minute rule) | 8:00 | 8:15 |
| Always up to 15 minutes | 8:15 | 8:15 |
| Always down to 15 minutes | 8:00 | 8:00 |
The rules behind the total
- 01
Time in, time out and breaks
For each day the calculator takes the time out minus the time in, then subtracts the unpaid break. A break that is longer than the shift never produces negative time.
- 02
Overnight shifts
If the time out is earlier than the time in, the shift runs past midnight and the calculator adds 24 hours. A shift from 22:00 to 06:00 with a 30 minute break counts as 7 hours 30 minutes.
- 03
Rounding clock times
Rounding is applied to the clock-in and clock-out times before the break is taken off. In the United States, rounding to the nearest 5 minutes, tenth or quarter of an hour is accepted, as long as it does not shortchange employees over time (29 CFR § 785.48(b)).
- 04
Daily and weekly overtime
You enter the limits, because overtime rules differ by country, state and contract. Hours above the daily limit are overtime. The weekly limit is then applied to the remaining regular hours, so the same hour is never counted twice.
- 05
Decimal hours
Payroll often needs hours as a decimal: 7 hours 30 minutes is 7.50. The result shows both forms. Decimal hours are rounded to two places.
- 06
Pay
With an hourly rate, regular hours are paid at the rate and overtime hours at the rate times your overtime multiplier. The calculator does not subtract tax or other deductions.
Time card questions
Is overtime calculated per week or for the whole two weeks?
Here each seven day week is checked against the weekly overtime limit on its own. Your employer's rules may differ, for example with a different pay week or a daily limit, so use the limits that apply to you.
How do I calculate hours worked with a lunch break?
Subtract the time in from the time out, then take off the unpaid break. For 9:00 to 17:00 with a 30 minute break that is 8 hours minus 30 minutes, or 7 hours 30 minutes.
What is the 7-minute rule?
It rounds clock times to the nearest 15 minutes. Up to 7 minutes past a quarter hour rounds down, and 8 minutes or more rounds up. Pick 15 minutes and nearest in the settings to use it.
How do I convert 7 hours 30 minutes to decimal?
Divide the minutes by 60. 30 minutes is 0.5, so 7 hours 30 minutes is 7.50 hours. The result shows the decimal total next to the hours and minutes.
Does it work for night shifts?
Yes. If the time out is earlier than the time in, the calculator treats it as the next day. A shift from 22:00 to 06:00 is 8 hours before the break.
Which overtime rules does it use?
None built in. You enter the daily and weekly limits and the multiplier, because the rules differ by country, state and contract. Leave them empty to see total hours only.
Is my data saved?
Nothing is sent or stored on a server. The times stay in your browser and in the page address, so you can bookmark or share the filled-in week.